Free Templates
WhatsApp Templates for Recruiters & Staffing
Recruiters who reach out to candidates via WhatsApp get 60% higher response rates than LinkedIn InMail. These templates cover the full placement cycle from outreach to offer.
15 templates
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Initial Outreach
First contact with passive candidate
Hi {{1}}, I'm {{2}} from {{3}}. I came across your profile and think you'd be a great fit for a {{4}} role at {{5}}. Open to a quick chat this week?
Job Brief
After candidate expresses interest
{{1}}, here's the brief for the {{2}} role: {{3}}. Package: {{4}}. Location: {{5}}. Timeline: {{6}}. Does this match what you're looking for?
CV Received
After candidate submits CV
{{1}}, got your CV โ thank you! I'll review it today and come back to you by {{2}} with next steps. Excited about your background in {{3}}.
Interview Confirmation
After interview booked
{{1}}, your interview for the {{2}} role is confirmed! Date: {{3}}, Time: {{4}}, Format: {{5}}. Interviewer: {{6}}. Any questions to prep?
Interview Reminder
Day before interview
{{1}}, your interview for {{2}} is tomorrow at {{3}}. Joining link: {{4}} or address: {{5}}. Let me know how you feel about it โ I'm rooting for you!
Post-Interview Check-In
Same day as interview
{{1}}, how did the {{2}} interview go? Any thoughts or concerns? Feedback usually comes within {{3}} days โ I'll update you the moment I hear.
Feedback Received (Positive)
After positive client feedback
Great news, {{1}}! {{2}} loved your interview. They're moving you to {{3}} stage. Next step: {{4}}. Excited for you!
Feedback Received (Negative)
After rejection
{{1}}, I have some feedback from {{2}}: {{3}}. I know it's disappointing. I have {{4}} other roles that could be a strong fit โ want me to share them?
Offer Coming
When offer is being prepared
{{1}}, I have very good news โ {{2}} is preparing an offer. It should be with me by {{3}}. I'll call you as soon as it arrives. Exciting!
Offer Details
When sharing formal offer
{{1}}, the offer from {{2}} is: {{3}} base, {{4}} bonus, {{5}} benefits. Start date: {{6}}. How does this land for you?
Offer Accepted
After candidate accepts
{{1}}, congratulations! Your offer with {{2}} is accepted. Formal contract coming to {{3}} today. Start date {{4}}. This is a big deal โ well done!
Counter-Offer Warning
If candidate gets counter-offer
{{1}}, if your current employer comes back with a counter-offer, I'd love to chat before you decide. It's a very common situation and there are a few things worth considering first.
Start Date Check-In
First week at new job
{{1}}, first week at {{2}} โ how's it going? I always check in to make sure the transition is smooth. Anything I can help with?
3-Month Check-In
Probation period
{{1}}, 3 months at {{2}} already! How are you settling in? If anything isn't right, now is the time to address it โ I'm here to help.
Referral Ask
After successful placement
{{1}}, so glad the role at {{2}} is working out! If you know anyone else who might be looking, I'd love an introduction. I look after them the same way I looked after you.
Frequently asked questions
Is WhatsApp GDPR compliant for recruiter candidate communication?
It can be. You need documented lawful basis (consent or legitimate interest), a privacy notice that covers WhatsApp communication, and a process for candidates to request data deletion. Store conversation records per your retention policy.
Automate these templates
Send the right template at the right moment โ automatically.
Instant Reply connects to WhatsApp Business API and triggers the correct template based on customer actions. No manual sending.