Free Templates
WhatsApp Templates for Restaurants
Restaurants using WhatsApp for reservations see no-show rates drop by up to 40% compared to email confirmations. These templates cover reservations, delivery, and loyalty in one place.
15 templates
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Reservation Confirmed
After online booking
Hi {{1}}, your table for {{2}} at {{3}} on {{4}} is confirmed. Address: {{5}}. Reply to cancel or modify.
Reservation Reminder
Day of reservation
See you tonight, {{1}}! Your table for {{2}} is at {{3}}. Let us know if you're running late — we hold tables for 15 minutes.
Waitlist Notification
When table becomes available
{{1}}, a table just opened at {{2}}! We can seat you now if you can arrive in the next 20 minutes. Reply YES to confirm.
Delivery Order Confirmed
After delivery order placed
Order confirmed, {{1}}! Your {{2}} is being prepared. Estimated delivery: {{3}}. Track here: {{4}}
Delivery on the Way
When driver picks up order
{{1}}, your order is on the way! Driver: {{2}}. ETA: {{3}} minutes. Call them at {{4}} if needed.
Order Delayed
When there's a delay
{{1}}, so sorry! Your order is running {{2}} minutes behind. New ETA: {{3}}. We've added a free {{4}} for the wait.
Special Event Invite
For ticketed dinners / events
{{1}}, you're invited! {{2}} is hosting {{3}} on {{4}}. Only {{5}} seats left. Reserve yours: {{6}}
Birthday Offer
Birthday month
Happy birthday month, {{1}}! Come celebrate at {{2}} and enjoy a complimentary {{3}}. Valid all of {{4}}. Book your table: {{5}}
Loyalty Points Update
After visit
{{1}}, you earned {{2}} points on today's visit! Total: {{3}} points. {{4}} more until your free {{5}}.
New Menu Launch
Seasonal menu change
{{1}}, our new {{2}} menu is live! Highlights: {{3}}, {{4}}, and {{5}}. Come try it — book here: {{6}}
Feedback Request
2 hours after visit
{{1}}, thank you for dining with us tonight! How was your experience? A quick rating helps us improve: {{2}}
Group Booking Follow-Up
3 days after group inquiry
Hi {{1}}, just following up on your group booking for {{2}} on {{3}}. We have a menu and package ready — want me to send details?
Catering Quote
After catering inquiry
{{1}}, thanks for your catering inquiry! For {{2}} guests on {{3}} with a {{4}} budget, here's what we suggest: {{5}}. Shall we lock it in?
Closed for Holiday Notice
Before holiday closure
Hi {{1}}, just a note — {{2}} will be closed {{3}} to {{4}} for {{5}}. We'll be back on {{6}} and would love to see you then!
Win-Back Offer
90 days since last visit
We miss you, {{1}}! It's been a while. Come back this week and enjoy {{2}} on us. Book: {{3}}. Valid until {{4}}.
Frequently asked questions
Can restaurants take orders through WhatsApp?
Yes. With the WhatsApp Business API, restaurants can receive orders, process them through an integrated POS or ordering system, and send automated confirmations and status updates.
What is the best WhatsApp template for reducing restaurant no-shows?
A two-message sequence works best: a confirmation sent immediately after booking, and a reminder sent 3 hours before the reservation time asking for a YES reply to confirm. No-show rates typically drop 35-40% with this approach.
Automate these templates
Send the right template at the right moment — automatically.
Instant Reply connects to WhatsApp Business API and triggers the correct template based on customer actions. No manual sending.